Privacy Policy — Prompt: Invoice & Quote Maker
Effective date: 24 October 2026
1. Who We Are
Prompt: Invoice & Quote Maker (“Prompt”, “the App”) is developed and operated by Smart Business Technologies Ltd, a company registered in England and Wales under company number 17356511.
Registered address: 1b Dorchester Way, Harrow, HA3 9RF, United Kingdom.
Email: support@smartbusinesstechnologies.co.uk
We are responsible for the personal data we process for operating the App. We respect your privacy and aim to handle your information in accordance with applicable data protection laws, including UK GDPR.
2. Information We Process
Depending on how you use Prompt, information may include:
Account details, such as your email address and authentication information.
Business information, including business names, addresses, logos, contact details and payment information included in documents.
Customer information entered into invoices, estimates and quotations.
Invoice and quotation details, descriptions, amounts, dates and payment records.
Images, attachments and other content you choose to upload.
Information submitted to AI-assisted features.
Subscription status and purchase information made available by app store providers.
Technical information needed for security, authentication and reliable operation.
3. How We Use Information
We process information to:
Create and manage your account.
Generate, save and export invoices, quotations and estimates.
Synchronise documents and account information.
Provide AI-assisted writing and document features when requested.
Manage subscriptions and access to paid functionality.
Respond to support enquiries.
Protect the App against unauthorised access and misuse.
Comply with applicable legal obligations.
Our legal bases may include performing our contract with you, complying with legal obligations and pursuing legitimate interests in maintaining a secure and reliable service. Where processing requires consent, we will seek it as applicable.
4. Cloud Storage and Service Providers
Prompt uses third-party service providers to deliver essential features. These include Supabase for backend services, Resend for transactional emails, and Apple or Google for applicable in-app purchases.
AI-assisted features may involve processing the content you choose to submit through an external AI service provider.
We share data with service providers only as necessary for the relevant service or where otherwise permitted by law.
We do not sell personal information.
5. AI-Assisted Features
AI-generated descriptions and other results are provided to assist users. AI results may be inaccurate and should be reviewed before being included in professional documents.
Please avoid submitting unnecessary sensitive personal information to AI-assisted features.
6. Data Storage, Security and Retention
We use technical and organisational safeguards intended to protect information against unauthorised access, loss and misuse.
We retain personal information for as long as necessary to provide the App, meet applicable legal obligations and resolve legitimate disputes. Retention and deletion depend on the type of information and the applicable requirements.
7. International Processing
Some service providers may process information outside the United Kingdom. Where international transfers are subject to data protection restrictions, appropriate legal safeguards must be applied. Further information about applicable transfer arrangements can be requested using our contact email.
8. Your Rights and Account Deletion
Depending on applicable law, you may have rights to access, correct, erase, restrict or object to processing of your personal data, and to request data portability.
To make a privacy request or request account deletion, contact:
support@smartbusinesstechnologies.co.uk
Please identify Prompt as the relevant application. We may need to verify account ownership before processing a request.
Deleting your account does not automatically cancel an active Apple App Store or Google Play subscription. Subscriptions should be cancelled through the relevant store.
You may also have the right to complain to the UK Information Commissioner’s Office (ICO) at ico.org.uk.
9. Children’s Privacy
Prompt is intended for adults and is not designed for children.
10. Changes to This Policy
We may update this policy to reflect changes to the App, service providers or legal requirements. The latest version will be published on our website.
11. Contact
Smart Business Technologies Ltd
1b Dorchester Way, Harrow, HA3 9RF, United Kingdom